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Student Employee Orientation

Pay


ONLINE TIME SHEET ENTRY

Training Information on WTE – How to enter your time electronically.

  1. Go to www.gonzaga.edu/payroll .
  2. Click on Video Training: Student Employees and view the video.

Accessing your electronic time sheet and entering your time.

Semi-monthly pay periods are the 1st – 15th and the 16th – the end of the month.

  1. Go to http://zagweb.gonzaga.edu and select “Enter Secure Area.”
  2. Login using your User ID and PIN (if you are having trouble, contact 509-313-5550).
  3. Select “Employee” tab from the top menu. Select “Time Sheet.”
  4. Verify or select your position “Title and Department.” Select a pay period (current one is displayed).
  5. Click on the “Time Sheet” button to open your time sheet.
  6. Submit your time sheet on the last day worked in the pay period.
  7. “Enter Hours” under each date worked during the pay period and select “Save.”  Select “Preview” to review your entries. Make changes as necessary and select “save.”
  8. At the end of the pay period finalize your time sheet and click “Submit for Approval.”
  9. Notify your Supervisor that you have submitted your time sheet for approval.
  10. If you work more than one job on campus, go back to #5, click on “Position Selection” and repeat the process.

Questions should be directed to the Payroll Office at 509-313-6980. Payroll is located in the Business Services Center, 102 E. Boone Avenue (across from the Zag Shop, Kennedy Apartments).

Enter your time daily using Web Time Entry (WTE) as you complete your shift.  Note that hours need to be recorded accurately. If you work two shifts in one day, combine the hours to one total. In order to assure accuracy, do not record your time before the hours are actually worked, and do not wait until the end of the pay period to record your hours. All hours must be recorded before your time is submitted for preview and payment. 

The Circulation Desk Libstaffer online calendar has all shifts posted. If you have variations from the scheduled hours (come in early/late or leave early/late), please record them when you sign into the orange binder. Your time recorded on WTE should reflect your actual hours worked in the book. Use the conversion chart below to record in five-minute increments.

Notes:

Minutes

Decimal

5

0.08

10

0.17

15

0.25

20

0.33

25

0.42

30

0.50

35

0.58

40

0.67

45

0.75

50

0.83

55

0.92

60

1.00

 

PAY INFORMATION

If you are a Federal Work Study employee, your Federal Work Study grant is part of your complete financial aid package. The amount you are awarded must be earned by working for a university department. Federal regulations limit the hours you can work to 20 hours, maximum.

Institutional jobs are few and are generally filled by law students who are able to work the specific hours that we need.

Timesheets

To keep accurate time, please clock in and out of your shift (in 5 minute increments) by filling out the timekeeping log under the Circulation Desk. Your time recorded should be entered and submitted at https://zagweb.gonzaga.edu. If you have questions or concerns that your time may be inaccurate after submission, contact your immediate supervisor.

Pay Periods

  • 1st - 15th
  • 16th - last day of the month

Chastek Library, Gonzaga University School of Law | 721 N. Cincinnati St. Spokane, WA 99220-3528 | 509.313.3758

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